The most effective tools for managing board meetings provide a safe, digital environment for all meeting documents and activities. This lets directors concentrate on governance and strategic oversight and eliminates the threat of hacking, data leaks or the miscommunication that can be caused by unsecure email.

Board members are able to spend more time with colleagues with centralized access to important meeting files and tools. The best boards portals allow for simple agenda creation and voting as well as recording of minutes. Additionally, users can benefit from collaborative tools like shared editing of documents and video conferencing in real-time to facilitate productive discussions in the boardroom.

A good board portal should be easy to use and provide a range of plan and pricing options for all types of organizations. The most common structure for fees is a subscription structure with different tiers depending on the number of users and the features available. Ask potential https://boardmanagement.net/7-must-have-features-in-a-board-meeting-tool/ vendors about additional fees including extra storage for data, ongoing training, and other costs that may be to be incurred during the process of implementing or as your needs change.

Consider expanding your solution once you've seen the benefits as well as greater efficiency that come with a board portal. Memorial Health System, for example, utilizes BoardEffect to manage many internal committees and groups that aren't part of their board of directors. This allows them to achieve efficiency across a broad range of stakeholders including foundations, staff, and event committees.