A virtual dataroom (VDR) is a safe and secure way to share important data with other parties during large transactions, like M&A. A VDR can reduce the risk of data leaks and theft of intellectual property by blocking unauthorized access to confidential documents. It also saves time and money by eliminating the need for physical meetings to review information.

Consider how you plan to utilize the VDR and what files are included in the deal prior to selecting a provider. Select a virtual dataroom which has the file size and format as well as storage limitations appropriate for your specific project. The user interface should also be easy to navigate for all users, even those who have no prior knowledge of technology.

Some providers offer a free trial to test the system before signing the contract. This allows you to assess if the software is suitable for your requirements and decide if or not it is worth the cost of a subscription. If you're not satisfied with the trial period, you are able to cancel the subscription before the period ends.

The top VDRs offer a variety of options to protect your sensitive files. They include options to stop printing or downloading screenshots, as well as digital watermarking that prevents leaks. Some also provide audit logs that reveal who has seen or modified the file, allowing you to keep track of who has viewed or modified the file.